During the registration process, registrants will be asked to choose how they prefer to receive their program information -- online/mobile app only and/or paper. For every attendee choosing to receive their program information through the available paperless means, a $3.00 donation will be made to American Forests, the nation's oldest nonprofit conservation organization.    

• Home
• 2012 NASPA Annual Conference
• Registration
•  

Registration Rates | Payment Methods | Registration Policies | Cancellation and Refund Policies

REGISTER for the annual conference ONLINE

2012 Conference Registration Form (PDF) or (Word)

NEW!! According to the Payment Card Industry Data Security Standard (PCI DSS), there are specific rules to the receiving of and/or storing of credit card information. Credit card numbers that are written down and faxed pose a real criminal threat, whereas online transactions through our database DO NOT store credit card data that can be extracted by unauthorized individuals and therefore offer greater security.  Therefore, NASPA will no longer accept registration forms with credit card information through fax, email, or USPS.  If you need to send a registration form with credit card details, please follow the Mail payment option below.

Registration Rates

Payment METHODS 

• Credit Cards – New - Credit card payments can only be made through our online process for registration. For security purposes and to be PCI compliant, we will no longer be able to accept registration forms with credit card numbers via fax, e-mail or mail sent directly to the NASPA office. Visa, MasterCard, and American Express are the only credit cards accepted for payment. Changes in payment method or credit card after initial payment is processed are NOT permitted, no exceptions.  Please be sure that you are using the appropriate credit card for this transaction.
  
• Purchase Orders – Purchase orders will NOT be accepted for registration. There is now a Bill Me option online if you need to submit paperwork to your accounting office to have a check cut for your registration payment. Please use that option when registering online. Payments must be received by the appropriate deadline. If payments are not received by the registration deadlines, the appropriate late fee will be accessed.
  
• Checks – Checks are accepted. New – ACH processing of your personal check payments are now being accepted through our online registration process. There will be a $40 processing fee assessed for all returned checks.  Mailed checks should be made payable to NASPA and mailed according to the "Mail" instructions below.
  
• New – Bill Me – In order to allow more flexibility in registering online, you may now select Bill Me as an option upon check-out. NASPA will send invoices out weekly and all payments must be received by the appropriate registration deadlines. If payments are not received by the established deadlines, the appropriate late fee will be accessed.
  
• Mail - Payments can be mailed to the NASPA office via lockbox services through our bank.  In addition to mail delivery times through USPS, you can expect an additional 3-5 days for processing in the NASPA office.  
  
  The address for mailing your payment is NASPA CLID #500016, P.O.Box 50007, Merrifield, VA 22116.  For overnight packages, NASPA - 2012 Conference Registration, 111 K Street, NE, 10th Floor, Washington, DC 20002.  All Checks should be made payable to NASPA.

REGISTRATION POLICIES

• Member Rate Qualifications – In order to qualify for member rates, you must have a current individual membership, valid through the 2012 NASPA Annual Conference. You should have your own individual ID number. You will NOT get the member rate by using your institutional ID number. If you receive the member rate and your membership lapses, but is not renewed by January 30, 2012, the non-member rate will be accessed at the prevailing rate. Anyone whose membership is scheduled to expire between January 30 through the end of the conference, will need to renew their membership at the time of registration.
  
• Registration/Rate Change Deadlines - The deadlines that have been established for registration are POSTMARK deadlines. 
  
• Must be Registered – All individuals attending the conference must pay a registration fee. This includes pre-conference workshop and educational session presenters.
  
• Student Rates – Student rates are for full-time member students only. Those who are employed full-time and are taking courses are not eligible for these rates.
  
• Complimentary Faculty Registration – One faculty member per student personnel/higher education graduate preparation program can receive a complimentary registration to attend the 2012 NASPA Annual Conference. A special registration form is required and can be obtained by contacting Arlene Kidwell, Senior Director of Meetings, 202-265-7500, ext. 1167.
  
• Press Registration – Press passes are available and can be obtained by contacting Kaaryn Keller, Senior Director of Marketing and Communication, 202-265-7500, ext. 1177.
  
• Guest Registration – Guest passes can only be purchased in addition to a full registration and guests will be identified with an appropriate name badge. Guest registrations DO NOT include pre-conference workshops or any educational sessions. In order to register a guest for the conference, you will need to contact the NASPA office directly for assistance at 202-265-7500, ext. 0.
  
• Bill Me Option – All Bill Me order payments must be received and/or postmarked by the appropriate deadlines in order to receive any early-bird or regular discounted rates on registration fees. Payments postmarked after the deadline will be assessed the later fee.
  
• Meals - Meals are NOT provided during the conference.  There will be light appetizers served during the opening reception, two coffee breaks and an ice cream break will be held in the Exhibit Hall.  Some institutions, knowledge committees, and other sponsored groups will choose to host receptions/meetings, that may have food and beverage available but this is not guaranteed. 

Cancellation and Refund Policy

To cancel a registration and request a refund, a written request must be sent to refund@naspa.org. Please enter "2012 NASPA Annual Conference Refund" in the subject line. Telephone requests will not be honored. Refund checks or credits are processed once a week. Exceptions to the policy will be considered on a case-by-case basis and decisions made within two weeks after the conference.

Refund Request Deadlines

• Refund requests postmarked by January 9, 2012 will receive a full refund less a $35 service and processing fee.
• Refund requests postmarked between January 10 and February 15, 2012 will receive a refund equal to 50 percent of the appropriate registration fees.
• Refund requests postmarked after February 15, 2012 will not be honored.
• Awards Luncheon and Pre-conference Workshop fees, as well as any payments for tours, service projects, etc., will be refunded in full if written request is postmarked by February 15, 2012. After February 15, 2012, no refund will be available.