Please help make the NASPA Conference a huge success by serving your association as a volunteer! Over four hundred volunteers are needed for specific tasks, as well as miscellaneous duties throughout the conference.

Please read the various volunteer descriptions below and specify your preference online when you sign up. You will also have the ability to upload your volunteer schedule to your overall conference schedule once you receive confirmation of your volunteer opportunity.

• Sign-up to volunteer now!

Note:

• Volunteer trainings will be held on Saturday and Sunday of the conference. Please make every effort to attend one of these:

  Saturday, March 7, 4:15 PM - 5:00 PM, Location: 603 - Convention Center

  Sunday, Mach 8, 11:00 AM - 11:45 AM, Location: 307/308 - Convention Center

• All volunteers will need to check in at the Volunteer Table approximately 30 minutes prior to their actual volunteer time for updates.

Conference Registration

Volunteers will serve in the conference registration area with check-in, materials distribution, and general registration needs.

Daily Communications

Daily communications of conference activities, sessions, and announcements, in flyer format, will be distributed to members' hotel rooms by volunteers.

Disability Assistance

Mobility Assistant Volunteers are needed every day during the conference, and will be assigned according to participant needs. Mobility assistants will escort participants to various conference functions & events. Other duties may include:

• Guiding conference attendees to wheelchair ramps, elevators, and other accessible facilities.
• Attending to the physical safety of attendees in case of emergency.
• Connecting attendees with sign language interpreters if necessary.
• Gathering handouts and other materials if necessary.
• Reporting any problems with accessibility to local arrangement committee members immediately.

Exhibit Hall

The Exhibit Hall is in need of volunteers to help with the following:

• Check in Exhibitors at the exhibitor registration counter.
• Assist exhibitors during exhibit hours with any questions.
• Prepare exhibitor packets for registration.
• Inform exhibitors about rules and regulations, and report any violations of these policies.

Greeters/Guides (To Registration)

Greeters/Guides will be strategically stationed throughout the Convention Center to help direct conference attendees to registration. Volunteers should arrive 10 minutes prior to the start of their shift and check in at the Volunteers Table.

Hospitality

Knowledge of the local area and activities is a must! Help participants find out about area restaurants, the downtown area and transportation. Assist with general questions regarding the conference schedule and convention center.

NASPA Profile

NASPA's website offers a new feature that allows members to set up their personal profiles for enhanced networking. Volunteers are needed at computer stations to assist members with creating these profiles.

Opening Reception

Volunteers are needed to direct participants from the opening speaker to opening reception. Volunteers will be strategically posted to help guide participants from the Opening Session to the Opening Reception.

Pre-Conference Volunteers

Pre-Conference Workshop Volunteers will be assigned to a room during a Pre-Conference Workshop time block. Pre-Conference Volunteer duties are as follows:

• Arrive before the start of each session and stay for 1 hour.
• Check in on each room during the time block assigned at the beginning of the session.
• Assist the pre-conference workshop committee member by standing at the door with a pre-registration list and check in participants. The committee member will introduce the speaker and the volunteer will remain at the door to check in additional participants.

Program Session Volunteers

Program Session Volunteers will be assigned to 4 - 5 rooms during a Program Session time block. Program Session Volunteer duties are as follows:

• Arrive 15 minutes before the start of each session and stay for 1/2 hour.
• Check in on each room during the time block assigned at the beginning of the session and complete a short checklist.
• Volunteers do not need to introduce the presenters, but are required to check that the presenter is there and check-in with them to make sure they have all that they need.
• Report back to your "team leader" as to how many participants are in the room at the start. (please report a simple percentage of the participants in the room, for example, - 10%, 25%, 50%, 100%, Standing Room Only).

Special Projects

NASPA will need other volunteers to perform special projects throughout the conference. Specific duties are yet to be determined. If interested in volunteering in this category, please indicate online.

Volunter Headquarters

Volunteers are needed to staff the Volunteers Headquarters tables located in the Convention Center (4th and 6th floors). Duties include:

• Check in volunteers and give them instructions for their locations.
• Reassign volunteers if need be.
• Troubleshoot and assist with all volunteer needs (ex. may need to assist with finding locations).
• Staff the "Tell Me About NASPA" table.

At this time, if you have specific questions about volunteering, please contact:

Evette Castillo Clark, 2009 Volunteer & Special Projects Chair, castillo@tulane.edu or Amy Johnson, Volunteer Co-chair, amyjohns@usc.edu