Careers at NASPA

Open Positions

  • Coordinator of NASPA Advisory Services
    Summary

    The coordinator of NASPA Advisory Services provides critical written, research, and analytical support to enhance external review projects for student affairs divisions and programs. The coordinator provides primary oversight for managing the P.R.A.C.T.I.C.E.S. self-assessment for divisions of student affairs/services.

    Reports To:

    Director of NASPA Advisory Services

    Specific Responsibilities of the Position
    • Conduct research and develop high-quality documents to support external student affairs review projects including institutional briefs, project participant briefs, and document and interview summaries.
    • Participate in remote (telephone or video conference) project interviews; take notes and develop summaries to inform reviews.
    • Provide support in drafting and editing reports of student affairs external reviews.
    • Manage P.R.A.C.T.I.C.E.S. self-assessment for divisions of student affairs/services including marketing and recruiting; managing registration and assessment set-up; user interface system set-up and support; collaborating with data analytics to administer assessment; and organize, analyze, and report data.
    • Coordinate marketing for program, manage and update website, coordinate distribution of marketing collateral to NASPA professional development events.
    • Provide administrative support to the director of NASPA Advisory Services and the NASPA Advisory Services Steering Committee including with meetings, project travel, and scheduling.
    • Other duties as assigned.

    General Responsibilities of all NASPA Staff

    All NASPA staff positions are expected to share common responsibilities regarding the operations of the Association and related to large-scale professional development programming.

    Qualifications
    • At least three years of full-time work experience
    • Master’s degree required in higher education administration or related field
    • Experience with consulting and/or association management preferred
    • Strong writing/editing, communication, and project management skills
    • Data management experience–able to collect, analyze, and synthesize data
    • Strong organizational skills, with the ability to establish priorities, manage competing priorities, and meet deadlines
    • Ability to take initiative, use sound judgment, resolve problems diplomatically and discreetly, and work effectively, independently, and cooperatively with all levels of staff and constituents
    • Capacity to build relationships inside and outside of the organization with stakeholders, members, and colleagues
    About NASPA

    NASPA is the leading association for the advancement, health, and sustainability of the student affairs profession. We serve a full range of professionals who provide programs, experiences, and services that cultivate student learning and success in concert with the mission of our colleges and universities. Established in 1918 and founded in 1919, NASPA comprises more than 16,000 members in all 50 states, 29 countries, and 8 U.S. Territories. 

    Through high-quality professional development, strong policy advocacy, and substantive research to inform practice, NASPA meets the diverse needs and invests in realizing the potential of all its members under the guiding principles of integrity, innovation, inclusion, and inquiry.

    NASPA members serve a variety of functions and roles, including the vice president and dean for student life, as well as professionals working within housing and residence life, student unions, student activities, counseling, career development, orientation, enrollment management, racial and ethnic minority support services, and retention and assessment.

    NASPA is an equal opportunity employer. NASPA does not discriminate on the basis of race, color, national origin, religion, sex, age, gender identity, gender expression, affectional or sexual orientation, or disability in any of its policies, programs, and services.

    About NASPA Advisory Services

    The purpose of NASPA Advisory Services is to:

    Provide higher education institutions—particularly institutional executives, including presidents, deans, and vice presidents—with mission-sensitive guidance on strengthening essential practices and critical elements for divisions of student affairs;
    Offer an external examination of student affairs divisions and programs, providing expert perspective, meaningful insight, and valuable recommendations with an emphasis on foundational elements of review;
    Strengthen the functionality, productivity, and effectiveness of a student affairs division or program within its respective college or university mission and culture.
    NASPA Advisory Services is designed to be applicable to divisions of student affairs and services regardless of institutional mission, size, function, organization, and budget. Our services are not a form of accreditation, ranking, rating, or scoring but, instead, include thorough self-assessments and external expertise to assist divisions of student affairs and services for the previously stated purposes.

    NASPA Advisory Services largely focus on conducting reviews of student affairs and services at the division level. The framework for each review generally consists of up to nine areas of emphasis, or elements: (1) policy, (2) resources, (3) academics (partnerships and alignment), (4) compliance, (5) technology, (6) inclusion, (7) community (8) evidence, and (9) students (and their success). NASPA refers to this framework as P.R.A.C.T.I.C.E.S.™

    Office Location/Working Conditions/Physical Requirements

    This position offers the possibility of location in the NASPA Washington, D.C., office, or it may be based anywhere in the contiguous 48 states, provided the remote work location complies with requirements in the NASPA Personnel and Policy Manual.

    This position is primarily office-based with primary work on a computer, including phone, email, and video conferencing.

    This position will be expected to travel to the NASPA Annual Conference, as well as the possibility of travel for institutional site visits.

    Apply Now

  • Director of NASPA Advisory Services
    Summary

    The director of NASPA Advisory Services leads, manages, and assesses all components of assessment projects and external reviews of student affairs divisions, programs, and services. Major responsibilities include serving as the primary ambassador for the program, developing new business and outreach strategies, managing client and reviewer relationships, and directly engaging in all aspects of student affairs organizational reviews as both project manager and content contributor.

    Reports To:

    Senior Director for Student Affairs Organizational Development

    Supervises:

    Coordinator of NASPA Advisory Services

    Specific Responsibilities of the Position
    • Recruit participant institutions for NASPA Advisory Services projects including guided self-assessments and external reviews of student affairs divisions, and program and service areas. Generate new projects, develop proposals, and manage initial and ongoing client contact.
    • Identify and prepare NASPA senior-level members and subject matter experts to serve on external review teams. Lead review teams in conducting telephone/video conference interviews, and individual and group interviews during institutional site visits.
    • Oversee development of project documents and resources, self-assessment processes, and collation of participant institutions’ documents and data.
    • Create and present high-quality and comprehensive draft and final versions of written, comprehensive project reports based on all review activities.
    • Strategize with supervisor to advance and grow both the number and types of self-assessment and external review projects with aligned budget projections.
    • Direct the promotion of NASPA Advisory Services through oversight of the program website, development of marketing collateral, presenting on NASPA Advisory Services at relevant meetings and events, conducting outreach at NASPA conferences and other events, and collaborating with NASPA staff who work closely with target-rich populations for the program.
    • Serve as the primary liaison to the NASPA Advisory Services Steering Committee in their role of supporting the advancement and enhancement of the program.
    • Identify, recruit, train, engage, and recognize NASPA senior-level members as participants of the NASPA Advisory Services reviewer pool.
    • Serve as the primarily liaison to VTV-Family Outreach Foundation in NASPA’s partnership for 32 National Campus Safety Initiative (32 NCSI) and lead advancement efforts of 32 NCSI.
    • Other duties as assigned.
    General Responsibilities of all NASPA Staff

    All NASPA staff positions are expected to share common responsibilities regarding the operations of the Association and related to large-scale professional development programming.

    Qualifications
    • At least seven years of full-time work experience
    • Master’s degree required in higher education administration or related field
    • Strong understanding of organizational dynamics in a higher education setting including around issues of leadership, management, and diversity and inclusion
    • Experience with consulting and/or association management preferred
    • Superior writing/editing, communication, and project management skills
    • Data management experience–able to collect, analyze, and synthesize data to develop actionable reports for institutions participating in reviews
    • Strong organizational skills, with the ability to establish priorities, manage competing priorities, and meet deadlines
    • Ability to take initiative, use sound judgment, resolve problems diplomatically and discreetly, and work effectively, independently, and cooperatively with all levels of staff and constituents
    • Capacity to build relationships inside and outside of the organization with stakeholders, members, and colleagues
    About NASPA

    NASPA is the leading association for the advancement, health, and sustainability of the student affairs profession. We serve a full range of professionals who provide programs, experiences, and services that cultivate student learning and success in concert with the mission of our colleges and universities. Established in 1918 and founded in 1919, NASPA comprises more than 16,000 members in all 50 states, 29 countries, and 8 U.S. Territories. 

    Through high-quality professional development, strong policy advocacy, and substantive research to inform practice, NASPA meets the diverse needs and invests in realizing the potential of all its members under the guiding principles of integrity, innovation, inclusion, and inquiry.

    NASPA members serve a variety of functions and roles, including the vice president and dean for student life, as well as professionals working within housing and residence life, student unions, student activities, counseling, career development, orientation, enrollment management, racial and ethnic minority support services, and retention and assessment.

    NASPA is an equal opportunity employer. NASPA does not discriminate on the basis of race, color, national origin, religion, sex, age, gender identity, gender expression, affectional or sexual orientation, or disability in any of its policies, programs, and services.

    About NASPA Advisory Services

    The purpose of NASPA Advisory Services is to:

    • Provide higher education institutions—particularly institutional executives, including presidents, deans, and vice presidents—with mission-sensitive guidance on strengthening essential practices and critical elements for divisions of student affairs;
    • Offer an external examination of student affairs divisions and programs, providing expert perspective, meaningful insight, and valuable recommendations with an emphasis on foundational elements of review;
    • Strengthen the functionality, productivity, and effectiveness of a student affairs division or program within its respective college or university mission and culture.

    NASPA Advisory Services is designed to be applicable to divisions of student affairs and services regardless of institutional mission, size, function, organization, and budget. Our services are not a form of accreditation, ranking, rating, or scoring but, instead, include thorough self-assessments and external expertise to assist divisions of student affairs and services for the previously stated purposes.

    NASPA Advisory Services largely focus on conducting reviews of student affairs and services at the division level. The framework for each review generally consists of up to nine areas of emphasis, or elements: (1) policy, (2) resources, (3) academics (partnerships and alignment), (4) compliance, (5) technology, (6) inclusion, (7) community (8) evidence, and (9) students (and their success). NASPA refers to this framework as P.R.A.C.T.I.C.E.S.™

    Office Location/Working Conditions/Physical Requirements

    This position offers the possibility of location in the NASPA Washington, D.C., office, or it may be based anywhere in the contiguous 48 states, provided the remote work location complies with requirements in the NASPA Personnel and Policy Manual.

    This position is primarily office-based with primary work on a computer, including phone, email, and video conferencing.

    This position will be expected to travel approximately ten to twelve times per year, as part of organizational review projects, as well as to the NASPA Annual Conference.

    Apply Now

  • Grants Accounting Coordinator

    Summary

    The Grants Accounting Coordinator will manage the financial administration and accounting for the association’s state and private grants. The position will also process and manage all of the accounts payable functions for the association.

    Reports To:

    Senior Director of Accounting and Human Resources

    Supervises:

    N/A

    Specific Responsibilities of the Position

    • Execute daily, monthly, quarterly, and annual accounting tasks for NASPA’s grant portfolio:

      • Process and monitor all AP and AR for each grant

        • Coordinate documentation for all AP, reviewing items for accuracy

        • Review and enters all AP

        • Create invoices for all grant payments/reimbursements

        • Monitor receipt of all AR

      • Reconcile grant transactions to general ledger transactions

      • Prepare monthly reconciliation of grant fund balances

      • Maintain revenue and expense accounts for all grants, including preparation of all adjusting journal entries

    • Support all aspects of the grant financial reporting:

    • Prepare monthly, quarterly, and annual financial reports for grant managers in accordance with grantor guidelines and established schedules

    • Provide all necessary account analyses and general technical fiscal support to grant managers

    • Coordinate documentation for all AP, reviewing items for accuracy

    • Review and enter all AP

    • Process AP for all NASPA transactions:

    • Maintain accounts and records in compliance with generally accepted accounting principles and organization's policies, procedures

    • Other duties as assigned 

    Qualifications

    • High level of competency with Microsoft Excel

    • Strong analytical skills

    • Strong problem-solving skills with attention to detail and high-level accuracy

    • Bachelor’s Degree in Accounting (or equivalent), required

    • Three years of general accounting experience, required

    • At least one-year non-profit experience in grant or project accounting and reporting, required

    • Ability to understand grantor guidelines and translate these to reporting and documentation requirements

    • Ability to work independently and accurately

    • Ability to plan, implement, and balance multiple responsibilities and projects while performing at a high level in a dynamic and fast-paced environment

    • Energetic team player with excellent interpersonal communication and problem-solving skills

    • Ability to maintain confidentiality 

    Office Location/Working Conditions/Physical Requirements

    This position is located in the NASPA Washington, D.C. Office with the option for occasional work from a remote location.

    This position is primarily office-based with primary work on a computer, including phone, email, and video conferencing.

    Occasional travel to NASPA events is expected during which the position may be expected to complete set-up and stand for longer periods of time than usual, traveling by air and ground transportation.

    Employment Status

    Full-time, Non-Exempt 

    About NASPA

    NASPA is the leading association for the advancement, health, and sustainability of the student affairs profession. We serve a full range of professionals who provide programs, experiences, and services that cultivate student learning and success in concert with the mission of our colleges and universities. Established in 1918 and founded in 1919, NASPA comprises more than 16,000 members in all 50 states, 29 countries, and 8 U.S. Territories.  

    Through high-quality professional development, strong policy advocacy, and substantive research to inform practice, NASPA meets the diverse needs and invests in realizing the potential of all its members under the guiding principles of integrity, innovation, inclusion, and inquiry.

    NASPA members serve a variety of functions and roles, including the vice president and dean for student life, as well as professionals working within housing and residence life, student unions, student activities, counseling, career development, orientation, enrollment management, racial and ethnic minority support services, and retention and assessment.

    NASPA is an equal opportunity employer. NASPA does not discriminate on the basis of race, color, national origin, religion, sex, age, gender identity, gender expression, affectional or sexual orientation, or disability in any of its policies, programs, and services.

  • Assistant Director of Professional Development

    Summary

    The Assistant Director of Professional Development (ADPD) provides leadership, management, and support for the production and implementation of a select portfolio of educational conferences. The ADPD provides oversight for the development of learning content that is consistent with the mission, vision, and strategic goals of NASPA. This position will work with volunteer members to develop and implement professional development events such as, but not limited to: Mid-Level Administrators Conference; Assessment, Persistence, and Data Analytics Conference; Latin American and Caribbean Conference; International Symposium, and other conferences as assigned. This role will guide cross-departmental teams (such as a meeting manager, marketing coordinator, or sponsorship team member) across a range of other departments to drive project outcomes and team success.                                                                                                                                        

    In addition, this role will be responsible for supporting NASPA’s Latin American and Caribbean Area Advisory Board (LAC), providing high-level support to advance the association’s promotion and support of student affairs globalization. The ADPD will be responsible for coordinating and supporting all LAC initiatives such as, but not limited to: FIDAE, and LAC live-briefing series and other initiatives. Lastly, the ADPD will support the live-briefing series for the Middle East, North Africa, and South Africa (MENASA) Advisory Board. The assistant director will support member volunteers to ensure that international perspectives are considered in all of NASPA’s programs, publications, and initiatives. 

    Reports To: 

    Assistant Vice President for Professional Development 

    Supervises:

    Not applicable

    Specific Responsibilities of the Position

    Event Management/Logistics

    • Serve as the lead NASPA coordinator in the planning, implementation, and assistance of the following conferences and symposia: Mid-Level Administrators Conference; Assessment, Persistence, and Data Analytics Conference; Latin American and Caribbean Conference; International Symposium; Foro Internacional de Asuntos Estudiantiles (FIDAE); and other conferences as assigned.
    • Develop and reconcile program budgets while monitoring financial performance through forecasting and revenue projections;
    • Guide cross-functional teams responsible for marketing, customer service, logistical support, and sponsorship solicitation;
    • Communicate regularly with volunteer members, often including high-level executives and outside organizations, to develop impactful educational content delivery;
    • Review hotel/venue logistics to ensure program success;
    • Collaborate with marketing and communications to write and edit all aspects of conference collateral to include event websites, digital and print marketing, and social media/blog postings;
    • Assist in the planning and development of additional NASPA conferences, workshops, and institutes as needed;
    • Support the NASPA Annual Conference through means such as, but not limited to: oversee a conference sub-committee; contribute to program review and selection; and, serve as an advocate for international education.                                                                                                                                   

    Volunteer Management

    • Serve as liaison for Latin American and Caribbean Area and other groups as assigned.
    • Facilitate leadership training and volunteer management for teams of volunteers across the country to generate content and engagement opportunities;
    • Oversee volunteer conference planning committees comprised of members from across the country to develop enriching content for conference portfolio;
    • Act as a communications liaison to one or more NASPA Knowledge Communities, ensuring members are connected, knowledgeable, and accountable; and
    • Serve as a primary resources for member inquiries related to portfolio of conferences and overall association details. 

    Qualifications​

    • Master’s degree required. Educational background in student development, higher education administration, or leadership development is preferred.
    • Conversational Spanish proficiency preferred.
    • Two years of volunteer (subject matter experts) management experience is preferred.
    • Excellent written and verbal communication skills are required.
    • Experience interacting professionally with high-level executives and organizations is preferred.
    • Superior customer service skills are required.
    • Adept ability to successfully managing multiple projects with an eye for details under strict timelines is required;
    • Proactive, highly motivated, and collaborative nature required.
    • Excellent ability to establish, build, and maintain interpersonal relationships is preferred.
    • Tech savvy –significant knowledge of Microsoft Office products and the ability to learn computer and database functionality quickly is required. 

    Office Location/Working Conditions/Physical Requirements

    This position is located in the NASPA Washington, D.C. Office with the option for occasional work from a remote location. The person in this role will primarily be office-based with primary work on a computer, including phone, email, and video conferencing.

    Occasional overnight travel to NASPA events is expected during which the position may be expected to complete set-up and stand for longer periods of time than usual, traveling by air and ground transportation. This person in this position will be required to routinely pack program materials for shipment, including moving potentially heavy boxes.

    Employment Status

    Full-time Exempt

    To Apply

    Position available starting upon completion of this search process (estimated Mid-June) and applications will be accepted until a candidate is selected. The priority deadline for applications is May 15, 2019. To apply, please submit letter of interest, including salary requirements, and résumé to Tiki Ayiku, Assistant Vice President for Professional Development at [email protected].  Please ensure the subject of your e-mail is "Last Name, First Name – ADPD2" or your application may not be considered.

    About NASPA

    NASPA is the leading association for the advancement, health, and sustainability of the student affairs profession. We serve a full range of professionals who provide programs, experiences, and services that cultivate student learning and success in concert with the mission of our colleges and universities. Established in 1918 and founded in 1919, NASPA comprises more than 16,000 members in all 50 states, 29 countries, and 8 U.S. Territories.  

    Through high-quality professional development, strong policy advocacy, and substantive research to inform practice, NASPA meets the diverse needs and invests in realizing the potential of all its members under the guiding principles of integrity, innovation, inclusion, and inquiry. 

    NASPA members serve a variety of functions and roles, including the vice president and dean for student life, as well as professionals working within housing and residence life, student unions, student activities, counseling, career development, orientation, enrollment management, racial and ethnic minority support services, and retention and assessment.

    NASPA is an equal opportunity employer. NASPA does not discriminate on the basis of race, color, national origin, religion, sex, age, gender identity, gender expression, affectional or sexual orientation, or disability in any of its policies, programs, and services.