Careers at NASPA

Open Positions

  • Grants Accounting Coordinator

    Summary

    The Grants Accounting Coordinator will manage the financial administration and accounting for the association’s state and private grants. The position will also process and manage all of the accounts payable functions for the association.

    Reports To:

    Senior Director of Accounting and Human Resources

    Supervises:

    N/A

    Specific Responsibilities of the Position

    • Execute daily, monthly, quarterly, and annual accounting tasks for NASPA’s grant portfolio:

      • Process and monitor all AP and AR for each grant

        • Coordinate documentation for all AP, reviewing items for accuracy

        • Review and enters all AP

        • Create invoices for all grant payments/reimbursements

        • Monitor receipt of all AR

      • Reconcile grant transactions to general ledger transactions

      • Prepare monthly reconciliation of grant fund balances

      • Maintain revenue and expense accounts for all grants, including preparation of all adjusting journal entries

    • Support all aspects of the grant financial reporting:

    • Prepare monthly, quarterly, and annual financial reports for grant managers in accordance with grantor guidelines and established schedules

    • Provide all necessary account analyses and general technical fiscal support to grant managers

    • Coordinate documentation for all AP, reviewing items for accuracy

    • Review and enter all AP

    • Process AP for all NASPA transactions:

    • Maintain accounts and records in compliance with generally accepted accounting principles and organization's policies, procedures

    • Other duties as assigned 

    Qualifications

    • High level of competency with Microsoft Excel

    • Strong analytical skills

    • Strong problem-solving skills with attention to detail and high-level accuracy

    • Bachelor’s Degree in Accounting (or equivalent), required

    • Three years of general accounting experience, required

    • At least one-year non-profit experience in grant or project accounting and reporting, required

    • Ability to understand grantor guidelines and translate these to reporting and documentation requirements

    • Ability to work independently and accurately

    • Ability to plan, implement, and balance multiple responsibilities and projects while performing at a high level in a dynamic and fast-paced environment

    • Energetic team player with excellent interpersonal communication and problem-solving skills

    • Ability to maintain confidentiality 

    Office Location/Working Conditions/Physical Requirements

    This position is located in the NASPA Washington, D.C. Office with the option for occasional work from a remote location.

    This position is primarily office-based with primary work on a computer, including phone, email, and video conferencing.

    Occasional travel to NASPA events is expected during which the position may be expected to complete set-up and stand for longer periods of time than usual, traveling by air and ground transportation.

    Employment Status

    Full-time, Non-Exempt 

    About NASPA

    NASPA is the leading association for the advancement, health, and sustainability of the student affairs profession. We serve a full range of professionals who provide programs, experiences, and services that cultivate student learning and success in concert with the mission of our colleges and universities. Established in 1918 and founded in 1919, NASPA comprises more than 16,000 members in all 50 states, 29 countries, and 8 U.S. Territories.  

    Through high-quality professional development, strong policy advocacy, and substantive research to inform practice, NASPA meets the diverse needs and invests in realizing the potential of all its members under the guiding principles of integrity, innovation, inclusion, and inquiry.

    NASPA members serve a variety of functions and roles, including the vice president and dean for student life, as well as professionals working within housing and residence life, student unions, student activities, counseling, career development, orientation, enrollment management, racial and ethnic minority support services, and retention and assessment.

    NASPA is an equal opportunity employer. NASPA does not discriminate on the basis of race, color, national origin, religion, sex, age, gender identity, gender expression, affectional or sexual orientation, or disability in any of its policies, programs, and services.

  • Assistant Director of Professional Development

    Summary

    The Assistant Director of Professional Development (ADPD) provides leadership, management, and support for the production and implementation of a select portfolio of educational conferences. The ADPD provides oversight for the development of learning content that is consistent with the mission, vision, and strategic goals of NASPA. This position will work with volunteer members to develop and implement professional development events such as, but not limited to: Mid-Level Administrators Conference; Assessment, Persistence, and Data Analytics Conference; Latin American and Caribbean Conference; International Symposium, and other conferences as assigned. This role will guide cross-departmental teams (such as a meeting manager, marketing coordinator, or sponsorship team member) across a range of other departments to drive project outcomes and team success.                                                                                                                                        

    In addition, this role will be responsible for supporting NASPA’s Latin American and Caribbean Area Advisory Board (LAC), providing high-level support to advance the association’s promotion and support of student affairs globalization. The ADPD will be responsible for coordinating and supporting all LAC initiatives such as, but not limited to: FIDAE, and LAC live-briefing series and other initiatives. Lastly, the ADPD will support the live-briefing series for the Middle East, North Africa, and South Africa (MENASA) Advisory Board. The assistant director will support member volunteers to ensure that international perspectives are considered in all of NASPA’s programs, publications, and initiatives. 

    Reports To: 

    Assistant Vice President for Professional Development 

    Supervises:

    Not applicable

    Specific Responsibilities of the Position

    Event Management/Logistics

    • Serve as the lead NASPA coordinator in the planning, implementation, and assistance of the following conferences and symposia: Mid-Level Administrators Conference; Assessment, Persistence, and Data Analytics Conference; Latin American and Caribbean Conference; International Symposium; Foro Internacional de Asuntos Estudiantiles (FIDAE); and other conferences as assigned.
    • Develop and reconcile program budgets while monitoring financial performance through forecasting and revenue projections;
    • Guide cross-functional teams responsible for marketing, customer service, logistical support, and sponsorship solicitation;
    • Communicate regularly with volunteer members, often including high-level executives and outside organizations, to develop impactful educational content delivery;
    • Review hotel/venue logistics to ensure program success;
    • Collaborate with marketing and communications to write and edit all aspects of conference collateral to include event websites, digital and print marketing, and social media/blog postings;
    • Assist in the planning and development of additional NASPA conferences, workshops, and institutes as needed;
    • Support the NASPA Annual Conference through means such as, but not limited to: oversee a conference sub-committee; contribute to program review and selection; and, serve as an advocate for international education.                                                                                                                                   

    Volunteer Management

    • Serve as liaison for Latin American and Caribbean Area and other groups as assigned.
    • Facilitate leadership training and volunteer management for teams of volunteers across the country to generate content and engagement opportunities;
    • Oversee volunteer conference planning committees comprised of members from across the country to develop enriching content for conference portfolio;
    • Act as a communications liaison to one or more NASPA Knowledge Communities, ensuring members are connected, knowledgeable, and accountable; and
    • Serve as a primary resources for member inquiries related to portfolio of conferences and overall association details. 

    Qualifications​

    • Master’s degree required. Educational background in student development, higher education administration, or leadership development is preferred.
    • Conversational Spanish proficiency preferred.
    • Two years of volunteer (subject matter experts) management experience is preferred.
    • Excellent written and verbal communication skills are required.
    • Experience interacting professionally with high-level executives and organizations is preferred.
    • Superior customer service skills are required.
    • Adept ability to successfully managing multiple projects with an eye for details under strict timelines is required;
    • Proactive, highly motivated, and collaborative nature required.
    • Excellent ability to establish, build, and maintain interpersonal relationships is preferred.
    • Tech savvy –significant knowledge of Microsoft Office products and the ability to learn computer and database functionality quickly is required. 

    Office Location/Working Conditions/Physical Requirements

    This position is located in the NASPA Washington, D.C. Office with the option for occasional work from a remote location. The person in this role will primarily be office-based with primary work on a computer, including phone, email, and video conferencing.

    Occasional overnight travel to NASPA events is expected during which the position may be expected to complete set-up and stand for longer periods of time than usual, traveling by air and ground transportation. This person in this position will be required to routinely pack program materials for shipment, including moving potentially heavy boxes.

    Employment Status

    Full-time Exempt

    To Apply

    Position available starting upon completion of this search process (estimated Mid-June) and applications will be accepted until a candidate is selected. The priority deadline for applications is May 15, 2019. To apply, please submit letter of interest, including salary requirements, and résumé to Tiki Ayiku, Assistant Vice President for Professional Development at [email protected].  Please ensure the subject of your e-mail is "Last Name, First Name – ADPD2" or your application may not be considered.

    About NASPA

    NASPA is the leading association for the advancement, health, and sustainability of the student affairs profession. We serve a full range of professionals who provide programs, experiences, and services that cultivate student learning and success in concert with the mission of our colleges and universities. Established in 1918 and founded in 1919, NASPA comprises more than 16,000 members in all 50 states, 29 countries, and 8 U.S. Territories.  

    Through high-quality professional development, strong policy advocacy, and substantive research to inform practice, NASPA meets the diverse needs and invests in realizing the potential of all its members under the guiding principles of integrity, innovation, inclusion, and inquiry. 

    NASPA members serve a variety of functions and roles, including the vice president and dean for student life, as well as professionals working within housing and residence life, student unions, student activities, counseling, career development, orientation, enrollment management, racial and ethnic minority support services, and retention and assessment.

    NASPA is an equal opportunity employer. NASPA does not discriminate on the basis of race, color, national origin, religion, sex, age, gender identity, gender expression, affectional or sexual orientation, or disability in any of its policies, programs, and services.