Work at NASPA

 

 

Meetings and Events Manager

 

About NASPA

NASPA is the leading association for the advancement, health, and sustainability of the student affairs profession. We serve the diverse needs of our community, from vice presidents of student affairs to undergraduate student leaders considering a career in the field. Founded in 1919, NASPA includes more than 15,000 members in all 50 states, 29 countries, and 8 U.S. Territories. Guided by the principles of integrity, innovation, inclusion, and inquiry, we are dedicated to empowering our members to realize their full potential and to cultivating student success in collaboration with our institutional members, who represent every sector of higher education. NASPA's work is governed by our Code of Ethics. Read more here.

 

This position is situated within the Event Strategy and Engagement Team, which, as part of NASPA’s overall operations infrastructure, is responsible for the planning and execution of a suite of event offerings to NASPA members. NASPA provides conferences, workshops, and symposia that educate and empower student affairs professionals to advance student success in higher education. 

 

About the Position 

The Meetings and Events Manager (MEM) plays a vital role in supporting NASPA’s programmatic efforts, conferences, and events. Working closely with the Event Strategy and Engagement Team and Program Leads, the MEM assists with all aspects of event coordination for assigned NASPA events. This position collaborates with NASPA staff and volunteers to ensure smooth execution and high-quality experiences for all participants. By managing key components of event operations, the MEM contributes to the success of meetings and conferences, enhancing participant engagement and ensuring that organizational standards are met.

 

Essential Responsibilities

Responsibilities include, but are not limited to:

 

Event Planning and Coordination

• Work collaboratively with NASPA staff and volunteers to coordinate the planning, logistics, and execution of conferences, workshops, and other events.

• Assist with venue assessments, menu planning, vendor management, and speaker coordination.

• Serve as the point of contact for managing communications with participants, presenters, and vendors to ensure clear and timely updates before, during, and after events.

• Support budget management by assisting with the review of event budgets, processing select payments and reimbursements, and monitoring event-related expenses.

• Contribute to the success of both virtual and in-person events by coordinating logistics such as shipping, vendor services, and volunteer management.

Program Support and Scheduling Management

• Assist with the preparation and distribution of event-specific materials, ensuring timely delivery of shipments to event locations.

• Assist in managing program scheduling, including the coordination and assignment of program reviewers, maintaining reviewer and applicant lists, and assisting with the program selection process.

• Ensure event materials such as invitations, name badges, slide decks, templates, and program books are designed, edited, and prepared according to organizational standards.

Participant Engagement and Communication

• Serve as a key point of contact for participant communication, addressing inquiries, providing event information, and managing shared email and voicemail boxes.

• Coordinate and assist with speaker and presenter needs, including managing logistics, schedules, and communications.

Event Logistics and Execution

• Assist with logistical components of events, such as managing vendor relationships, organizing site visits, coordinating with event venues, and supporting volunteer management during events.

• Collaborate with the business systems strategy team to ensure all technical aspects of events (e.g., registration, website, and app builds) are in place and functioning properly.

Post-Event Assessment and Continuous Improvement

• Support post-event evaluation processes, including gathering and analyzing participant feedback to identify areas for improvement in future events.

• Work with the Director of Meetings and Events and Associate Director of Event Strategy to apply lessons learned to upcoming events, ensuring continuous improvement in event execution.

Additional Responsibilities

• Support the Association with additional tasks as needed, ensuring that all responsibilities align with NASPA’s mission and goals.

• Assist with special projects or initiatives as assigned by the Associate Director of Event Strategy.

 

Reports To

Associate Director of Event Strategy.

 

Preferred Qualifications

• 3–5 years of experience in meeting and event planning, with a strong preference for experience within an association setting.

• Demonstrated ability to manage multiple events simultaneously and to execute high-quality event logistics.

• Strong communication skills and experience working with volunteers, vendors, and cross-functional teams.

• Familiarity with both virtual and in-person event formats and their unique logistical needs.

• Excellent organizational skills and attention to detail, with the ability to adapt quickly to changing event demands.

• Self-starter who has experience proactively identifying priorities, driving progress, and meeting deadlines independently in a remote environment. 

• Bachelor’s degree in Business Administration or related discipline, or an equivalent combination of education and experience. 

• Proficiency with MS Office Suite, G Suite and Project Management tools (Asana, Hubspot, Salesforce, etc.)

• Ability to work independently, as well as in a team environment

• Strong organizational skills and acute attention to detail 

• Exceptional interpersonal skills with the ability to build relationships inside and outside the organization

• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds

 

Employment Status

Full-time Exempt: Exempt employees by definition are exempt from overtime compensation requirements of the federal Fair Labor Standards Act, and are required to work as the job demands on a no time limit basis. 

 

Candidates must be authorized to work in the U.S. NASPA does not initiate, extend or provide immigration or work visa sponsorship for employment.

Salary

The salary for this position is $62,000- $67,000. 

 

NASPA offers nationwide comprehensive medical, dental, and vision insurance, a 401(k) retirement plan with automatic employer contribution, flexible work schedule, and paid time-off including accrued PTO, family leave, community service leave, and holidays.

Office Location/Working Conditions/Physical Requirements 

 

Office Location

This position must be located within 50 miles of the Washington, D.C. metro area. While the role will primarily be remote, the individual will be expected to work onsite at the NASPA Washington, D.C. office a few days each month. The frequency of in-office days is based on event volume and may increase during peak periods.

 

It is the employee’s responsibility to provide reliable internet capabilities for any work location outside of the Washington, D.C. office.

 

Travel 

Moderate overnight travel (approximately 2-3 nights per month) to represent NASPA at events and in-person meetings (including the NASPA Annual Conference, which will require 7 consecutive days of travel), is an essential function of this position. Locations vary and can include sites outside of taxi service from major airports. As a result, the position is required to have the ability to travel independently, including air travel, navigating ground transportation, and occasionally driving a rental car. 

 

Physical Requirements

• Responsibilities occasionally may require an adjusted work schedule, overtime, and evening/weekend hours in order to meet deadlines and support events and programs. 

• This position will be required to routinely pack and unpack program materials for shipment, which will require pulling, pushing, lifting, and moving boxes weighing up to 50 pounds. 

• This position will be required to coordinate on-site event execution, which may include standing for long periods of time, moving furniture and other items, navigating event spaces, and communicating verbally with venue staff. 

 

Commitment to Non-Discrimination Statement 

NASPA provides equal employment opportunities for all applicants and employees. NASPA does not discriminate on the basis of race; color; national origin; religion; sex; age; gender identity or expression; affectional or sexual orientation; veteran status; disability; marital status; personal appearance; family responsibilities; genetic information; educational status; political affiliation; unemployment status; place of residence or business; source of income; caste; matriculation; credit information; status as a survivor or family member of a survivor of domestic violence, a sexual offense, or stalking; reproductive health decision making; or any other basis protected by law in any of its policies, employment practices, or in any context in the workplace. When necessary, NASPA also makes reasonable accommodations for employees with disabilities. 

 

To Apply

Interested candidates should submit the following for consideration: 

• Letter of Interest/Cover Letter

• Resume

• Three References

 

A complete set of materials should be submitted through this Asana form. Materials received by November 7, 2025 will receive priority consideration, but review will continue until the position is filled. 

 

About FirstGen Forward

FirstGen Forward, formerly the Center for First-generation Student Success, is the premier source of evidence-based practices, professional development, and knowledge creation for the higher education community, advancing the success of first-generation students. Our vision is focused on transforming higher education to effectively serve first-generation students, empowering their success in education, career, and life, while strengthening the broader field of student success.

 

FirstGen Forward remains a strategic partners with NASPA - Student Affairs Administrators in Higher Education, and they support FirstGen Forward’s organizational operations. FirstGen Forward staff are employees of NASPA.

 

About NASPA

NASPA is the leading association for the advancement, health, and sustainability of the student affairs profession. We serve the diverse needs of our community, from vice presidents of student affairs to undergraduate student leaders considering a career in the field. Founded in 1919, NASPA includes more than 15,000 members in all 50 states, 29 countries, and 8 U.S. Territories. Guided by the principles of integrity, innovation, inclusion, and inquiry, we are dedicated to empowering our members to realize their full potential and to cultivating student success in collaboration with our institutional members, who represent every sector of higher education. NASPA's work is governed by our Code of Ethics. Read more here.

Reports To: Executive Vice President, Innovation and Effectiveness

 

Supervises: N/A

 

About the Position 

The staff accountant is a key member of FirstGen Forward’s operations team, responsible for supporting and working alongside NASPA to execute all accounting functions. Core responsibilities include recording revenue and expenses, preparing reconciliations, and managing journal entries, while ensuring compliance with accepted accounting practices and procedures. As an independent, non-profit organization, FirstGen Forward partners with multiple external funders; therefore, this role will also involve monitoring grant expenditures and managing grant reporting and deadlines. Additionally, the staff accountant will collaborate closely with NASPA, adhering to all NASPA accounting policies, to manage day-to-day bookkeeping and accounting entries.

 

Essential Responsibilities

• Manage and process Accounts Receivable (AR) transactions, including monitoring, creating journals, tracking all bank account activity, making recommendations for write off, and serving as the point of contact for all inquiries.

• Manage and process Accounts Payable (AP) transactions, including data entry, managing approvals, processing checks, ACH, and wire payments, creating journals, tracking all bank account activity, and serving as a point of contact for all inquiries.

• Verify and reconcile online revenue transactions for multiple programs and initiatives.

• Prepare all cash disbursement entries for the organization and work alongside NASPA to reconcile.

• Verify and reconcile the monthly grant spend reports.

• Work collaboratively to produce grant summary documents and budgets for each grant, including newly awarded grants, to summarize the terms, funding, and intent of each grant for internal stakeholders.

• Coordinate budget review meetings with department and programming staff to steward fiscal responsibility aligned with grant specifications. 

• Produce quarterly financial reports for organizational leadership and the board of directors.

• Resolve payment discrepancies and disputes on behalf of the organization.

• Manage customer invoicing, including preparing and disseminating, and oversee the vendor registration process.

• Develop and sustain strong working relationships with NASPA’s accounting team. 

• Submit monthly transfer requests for payroll, technology, and other expenses to NASPA’s accounting team for processing.

• Collaborate with NASPA to manage and reconcile the organization’s corporate credit card expense accounts, if necessary.

• Work alongside NASPA to assist with monthly, quarterly, and year-end close processes, audit prepared by Client (PBC) schedules, annual audit inquiries/requests, and preparation of the 990.

• Assists with all-team projects and participates actively in staff meetings and projects.

• Other activities, duties, and responsibilities as assigned to support the organization. 

 

Qualifications

FirstGen Forward is looking for a solution-oriented accounting expert with experience working with a non-profit organization who has:

• 3 years’ experience in an accounting-based role.

• A bachelor’s degree in finance, accounting, business, or a related field is required.

• Experience developing and adhering to processes, policies, and procedures for a new or developing organization

• Demonstrated communication and customer service skills.

• Demonstrated project and time management skills, with the ability to work on multiple projects simultaneously.

• Demonstrated experience as a collaborative, self-starter with the ability to work independently and in teams.

• Demonstrated attention to detail.

• Demonstrated critical thinking skills, including the ability to analyze data.

• Sage Intacct and Bill.com experience preferred; strong ability to learn new technologies and platforms required.

• Demonstrated commitment to cultivating an inclusive work environment that values the perspectives and lived experiences of a diverse workforce and membership.

• Experience in a non-profit organization preferred.

• A commitment to supporting first-generation students.

• Proficiency in Microsoft Office and Google products

 

Employment Status: 

Full-time Exempt: Exempt employees by definition, are exempt from overtime compensation requirements of the federal Fair Labor Standards Act, and are required to work as the job demands on a no time limit basis. 

 

Candidates must be authorized to work in the U.S. NASPA, therefore, FirstGen Forward does not initiate, extend, or provide immigration or work visa sponsorship for employment.

 

Salary Range

The salary range for this position is $75,000 - 85,000.

 

NASPA offers nationwide comprehensive medical, dental, and vision insurance, a 401(k) retirement plan with automatic employer contribution, flexible work schedule, and paid time-off, including accrued PTO, family leave, community service leave, and holidays.

 

Office Location/Working Conditions/Physical Requirements 

 

Office Location

This position may be based anywhere in the contiguous 48 states. 

It is the employee’s responsibility to provide reliable internet capabilities for any work location outside of the Washington, D.C. office.

 

Travel 

Occasional overnight travel to represent NASPA at events, on college and university campuses, and in-person meetings is an essential function of this position. Locations vary and can include sites outside of taxi service from major airports. As a result, the position is required to have the ability to travel independently, including air travel, navigating ground transportation, and occasionally driving a rental car. 

 

Physical Requirements

• This position is primarily office-based with primary work on a computer, including phone, email, and video conferencing.

• Responsibilities occasionally may require an adjusted work schedule, and evening/weekend hours in order to meet deadlines and support events and programs. 

 

Commitment to Non-Discrimination Statement 

NASPA provides equal employment opportunity for all applicants and employees. NASPA does not discriminate on the basis of race; color, national origin; religion; sex; age; gender identity or expression, affectional or sexual orientation, veteran status, disability, marital status; personal appearance; family responsibilities; genetic information; educational status; political affiliation; unemployment status; place of residence or business; source of income; caste; matriculation; credit information; status as a survivor or family member of a survivor of domestic violence, a sexual offense, or stalking; reproductive health decision making; or any other basis protected by law in any of its policies, employment practices, or in any context in the workplace. When necessary, NASPA also makes reasonable accommodations for employees with disabilities. 

 

 

To Apply

Interested candidates should submit the following for consideration: 

• Letter of Interest/Cover Letter

• Resume

• Three References

• Sample deidentified financial statements or variance reports prepared for current or previous organizations or entities supported. Please submit PDF versions only.

 

A complete set of materials should be submitted through this Asana form. Materials received by Wednesday, November 5, 2025, at 11:59 PM Eastern Time will receive priority consideration, but the review will continue until the position is filled. 

 

 

 

Assistant Director of Peer Education Initiatives and Training Programs

 

About NASPA

NASPA is the leading association for the advancement, health, and sustainability of the student affairs profession. We serve the diverse needs of our community, from vice presidents of student affairs to undergraduate student leaders considering a career in the field. Founded in 1919, NASPA includes more than 15,000 members in all 50 states, 29 countries, and 8 U.S. Territories. Guided by the principles of integrity, innovation, inclusion, and inquiry, we are dedicated to empowering our members to realize their full potential and to cultivating student success in collaboration with our institutional members, who represent every sector of higher education. NASPA's work is governed by our Code of Ethics. Read more here.

 

About the Position

The Assistant Director of Peer Education Initiatives serves as both a product manager and program strategist for NASPA’s peer education portfolio. This position oversees the strategic direction, development, and performance of NASPA’s Peer Education Initiatives (PEI), including Certified Peer Education (CPE) Training Programs and other campus-based training products. Acting as the primary point of contact for both internal and external partners, the Assistant Director manages the full product lifecycle—from concept and curriculum design to implementation, marketing, sales and continuous improvement.

In this role, the Assistant Director combines data-driven decision making and relationship management to drive the adoption and expansion of NASPA’s training offerings across member and non-member campuses. This includes leading outreach, marketing, and sales efforts to ensure strong engagement and annual growth in program participation. The position also supports over 900 peer education programs nationwide through training delivery, technical assistance, and the development of innovative tools and resources that advance student well-being and leadership.

As a member of the Health, Safety, and Well-being department, the Assistant Director contributes to strategic planning, evaluation, and program implementation across departmental initiatives and collaborates with colleagues to achieve NASPA’s mission of promoting student success and healthy campus environments.

 

Essential Responsibilities

 

Training Programs  (45%)

• Create and improve training programs and supplemental materials to training programs, including screening and brief intervention trainings for student affairs staffs, foundational peer education training, and supplemental peer education training modules covering common content areas (alcohol, inclusivity and diversity, nutrition, cannabis, etc.).

• Evaluate training program objectives as part of an overall project evaluation to determine training program success.

• Deliver on-site trainings. This position is expected to provide 16-24 trainings, annually. Trainings will primarily focus on the education of undergraduate student leaders, but may also include trainings for graduate students, student affairs staff, and campus faculty. These may consist of in-person and online elements.

• Provide support for trained trainers in the CPE program. This position will coordinate and provide technical assistance for all individual NASPA members who complete the CPE Train-the-Trainer program.

• Market and schedule on-site trainings. The assistant director of peer education initiatives and training programs will be responsible for marketing the training programs to book trainings and reach the expected 40-50 trainings annually, reaching out to nearby campuses during travel, calling and emailing potential sites, and maintaining relationships with campus contacts.

• Promote on-campus trainings during the NASPA Annual Conference and additional industry-related conferences throughout the year

 

Peer Education Initiatives  (45%)

• Lead the program planning and execution of an annual peer education conference (as part of the NASPA Strategies Conferences) for approximately 250 students and 75 professional advisors.

• Create and disseminate peer education resources to identified peer education groups, including best practices guides, content-specific. This will include the development of online learning content.

• Market peer education initiatives to NASPA member campuses. 

• Support the collection of data and dissemination of results for the National Peer Educator Study (NPES).

• Track and identify peer education programs at NASPA institutional member campuses.

 

Other Responsibilities (10%)
The Assistant Director will serve larger organizational and departmental initiatives, working to help develop and support as follows:

• Respond to all inquiries in a timely manner, providing excellent customer service

• Assist with and attend national conferences as assigned

• Assists with all-team projects and participates actively in staff meetings and projects

• Provide customer service to NASPA members and other partners via telephone or video calls, e-mails, and other forms of communication

• Utilize NASPA’s systems to provide technical assistance to member campuses

• Participate in all departmental meetings and all NASPA organizational meetings

• Develop proposals to expand grant funding, training consulting, or other sources of income for the work of NASPA’s health, safety, and well-being initiatives

• Other activities, duties, and responsibilities as assigned to support the association

Reports To:

Senior Director of Prevention and Safety Initiatives

 

Supervises:

N/A 

 

Qualifications

• Bachelor’s Degree required. Educational background and experience in student development, higher education administration, leadership development, or health promotion preferred.

• At least 3 years of experience, including facilitating trainings and writing or refining curriculum.

• Ability to travel independently, including: access to a major airport, frequent air travel, driving a rental car, staying overnight in a hotel, being productive while traveling, scheduling travel arrangements, making decisions about travel that match commitments and departmental requirements, and communicating effectively with supervisor during transit.

• Excellent written and verbal communications skills required.

• Demonstrated presentation and facilitation skills.

• Strong organizational skills, with the ability to establish priorities, manage multiple demands and projects, and meet deadlines.

• Experience with Microsoft Office products, Asana, Salesforce, LMS (Elevate) and the ability to learn new technologies/computing applications easily.

• Experience in a professional association, in higher education, and/or experience as a peer education advisor is preferred.

 

Employment Status: 

Full-time Exempt: Exempt employees by definition are exempt from overtime compensation requirements of the federal Fair Labor Standards Act, and are required to work as the job demands on a no time limit basis. 

 

Candidates must be authorized to work in the U.S. NASPA does not initiate, extend or provide immigration or work visa sponsorship for employment.

 

Salary:

The salary  for this position is $69,000.

 

NASPA offers nationwide comprehensive medical, dental, and vision insurance, a 401(k) retirement plan with automatic employer contribution, flexible work schedule, and paid time-off including accrued PTO, family leave, community service leave, and holidays.

 

Office Location/Working Conditions/Physical Requirements 

 

Office Location

This position may be based anywhere in the contiguous 48 states, but must be based near a major international airport.

 

It is the employee’s responsibility to provide reliable internet capabilities for any work location outside of the Washington, D.C. office.

 

Travel 

Frequent overnight travel to represent NASPA at events, on college and university campuses, and/or in-person meetings is an essential function of this position. Locations vary and can include sites outside of taxi service from major airports. As a result, the position is required to have the ability to travel independently, including air travel, navigating ground transportation, and occasionally driving a rental car. 

 

Physical Requirements

• This position is primarily office-based with primary work on a computer, including phone, email, and video conferencing.

• Responsibilities occasionally may require an adjusted work schedule, overtime, and evening/weekend hours in order to meet deadlines and support events and programs. 

 

Commitment to Non-Discrimination Statement 

NASPA provides equal employment opportunity for all applicants and employees. NASPA does not discriminate on the basis of race; color, national origin; religion; sex; age; gender identity or expression, affectional or sexual orientation, veteran status, disability, marital status; personal appearance; family responsibilities; genetic information; educational status; political affiliation; unemployment status; place of residence or business; source of income; caste; matriculation; credit information; status as a survivor or family member of a survivor of domestic violence, a sexual offense, or stalking; reproductive health decision making; or any other basis protected by law in any of its policies, employment practices, or in any context in the workplace. When necessary, NASPA also makes reasonable accommodations for employees with disabilities. 

 

To Apply

Interested candidates should submit the following for consideration: 

• A letter of interest (please include your philosophy of program management, including how you balance strategic vision with day-to-day coordination, manage multiple priorities, and communicate with both internal and external partners to drive engagement and results.)

• Resume/CV

• Three References

 

A complete set of materials should be submitted through this Asana form. Materials received by November 14, 2025 will receive priority consideration, but review will continue until the position is filled.