Work at NASPA

NASPA is the leading association for the advancement, health, and sustainability of the student affairs profession. We serve the diverse needs of our community, from vice presidents of student affairs to undergraduate student leaders considering a career in the field. Founded in 1919, NASPA includes more than 15,000 members in all 50 states, 29 countries, and 8 U.S. Territories. Guided by the principles of Integrity, Innovation, Inclusion, and Inquiry, we are dedicated to empowering our members to realize their full potential and to cultivating student success in collaboration with our institutional members, who represent every sector of higher education. NASPA centers justice, equity, diversity, and inclusion in our work; read more about our commitment here.

OUR VALUES

When you join the NASPA team, you become part of an extraordinary group who work together across functional areas to best serve our members and the student affairs profession. In addition to NASPA’s four Guiding Principles, we have set an aspirational vision for how we embody these values, called The Way We Work, which includes Accountability, Celebration, Ethics, Experiences, Learning, People, Presence, and Solutions. Our culture is one that puts people first, with policies and practices developed to meet the needs of each team member.

OUR BENEFITS

NASPA benefits include nationwide comprehensive medical, dental, and vision insurance, a 401(k) retirement plan with automatic employer contribution, flexible work schedule, and paid time-off including accrued PTO, family leave, community service leave, and holidays.

MEET OUR TEAM 

To learn more about our team, please visit our staff directory.

INTERNSHIP OPPORTUNITIES

Our Current Openings

To learn more and apply for one of our current openings, please review the individual position descriptions below.

Assistant Director of Leadership and Mid-to-Senior Level Career Initiatives

About NASPA

NASPA is the leading association for the advancement, health, and sustainability of the student affairs profession. We serve the diverse needs of our community, from vice presidents of student affairs to undergraduate student leaders considering a career in the field. Founded in 1919, NASPA includes more than 15,000 members in all 50 states, 29 countries, and 8 U.S. Territories. Guided by the principles of integrity, innovation, inclusion, and inquiry, we are dedicated to empowering our members to realize their full potential and to cultivating student success in collaboration with our institutional members, who represent every sector of higher education. NASPA centers justice, equity, diversity, and inclusion in our work; read more about our commitment here.

 

About the Position 

The assistant director of leadership and mid-to-senior level career initiatives (AD) provides leadership, management, and support for a select portfolio of educational programs, member engagement, and Association initiatives for student affairs professionals who aspire to senior leadership roles in higher education. The AD provides oversight for the development of educational content that is consistent with the mission, vision, and strategic goals of NASPA. This position works with volunteer members and other NASPA staff to develop and implement professional development programs such as, but not limited to, the NASPA Institute for Aspiring Vice Presidents for Student Affairs, the NASPA Mid-level Administrators Conference, and several programs and events connected with the NASPA Annual Conference.

The AD also plays an important role in promoting and supporting member engagement opportunities connected with career advancement to senior-level student affairs roles.

Additionally, the AD supports various constituent groups (e.g., the NASPA Small Colleges and Universities Division, NASPA Mid-level Steering Committee) in their work in executing their volunteer leadership roles by providing high-level guidance and support. Working collaboratively with NASPA staff and members, the AD also serves as a resource for member and public inquiries about the Association.

 

Essential Responsibilities

Professional Development Event Management

  • Serve as the lead NASPA program manager in the planning and successful implementation of the NASPA Institute for Aspiring Vice Presidents for Student Affairs, the NASPA Mid-level Administrators Conference, and additional programs/events as assigned;
  • Assist with other programs targeting current and aspiring senior student affairs officers and other higher education leaders;
  • Develop and reconcile program budgets while monitoring financial performance through forecasting and revenue projections;
  • Guide cross-functional teams responsible for marketing, customer service, logistical support, and sponsorship solicitation; 
  • Communicate regularly with volunteer members, often including executives and external organizations, to develop impactful educational content delivery;
  • Review and approve hotel/venue logistics to ensure program success;
  • Collaborate with NASPA marketing and communications staff to write and edit all aspects of conference collateral to include event websites, digital and print marketing, and social media activity;
  • Assist in the planning and development of additional NASPA conferences, workshops, and institutes as needed;
  • Support the NASPA Annual Conference through means such as, but not limited to, overseeing a conference sub-committee and contributing to program review, editing, and selection; and
  • Assist in the planning and development of content delivery and events during the NASPA Annual Conference. 


Volunteer Management

  • Serve as staff liaison for the NASPA Small Colleges and Universities Division and NASPA Mid-level Steering Committee;
  • Contribute to and facilitate leadership training and volunteer management for teams of volunteers across the country to generate content and engagement opportunities; 
  • Oversee volunteer conference planning committees comprised of members, primarily senior student affairs officers, from across the country to develop enriching content for NASPA’s educational programs portfolio;
  • Act as a staff communication liaison to the leadership of a NASPA Knowledge Community, ensuring members are connected, knowledgeable, supported, and accountable; and
  • Serve as a primary resource for inquiries related to the AD’s portfolio of conferences and overall association details.


Additional Responsibilities

  • Partner with Membership team members to identify and track transitions in senior student affairs officer roles, president/chancellor positions, and promising senior-level volunteer prospects;
  • Partner with  Justice, Equity, Diversity, and Inclusion Team to develop and enact effective member recruitment, engagement, and volunteerism strategies; leverages opportunities imbedded in other duties (e.g., professional development offerings, member interaction, and engagement with constituent groups) to advance Association priorities;
  • Review, edit, and post volunteer-written blog entries to the NASPA website;
  • Manage and edit website content to ensure that accurate information is available to members and the public-at-large; and
  • Assists with all-team projects and participates actively in staff meetings and projects.
  • Other activities, duties, and responsibilities as assigned to support the association. 

 

Reports To

Senior Director of Leadership and Senior Student Affairs Officers Initiatives 

 

Qualifications

  • At least three years of full-time work experience including at least two years of program management experience is required; experience working in a professional association, higher education, or similar professional setting is preferred.
  • A master’s degree is required, preferably in adult learning, higher education administration, leadership development or related field.
  • Knowledge of current issues related to higher education and student affairs administration is required.
  • Superior project management skills including the ability to manage many projects simultaneously is required.
  • Strong organizational skills, with the ability to establish priorities, manage competing demands, and meet deadlines are required.
  • Excellent written and verbal communication skills are required.
  • Superior customer service skills are required.
  • Proactive, highly-motivated, and collaborative nature required.
  • Experience engaging professionally with executives and external partners is preferred.
  • Excellent ability to establish, build, and maintain interpersonal relationships is required.
  • Data management experience, i.e., ability to collect, analyze, and synthesize data to develop action plans is preferred.
  • Ability to take initiative, use sound judgment, resolve problems diplomatically and discreetly, and work effectively, independently, and cooperatively with all levels of staff and constituents.
  • Capacity to build relationships inside and outside of the organization with stakeholders, members, and colleagues.
  • Proficiency in the use of computers and application software in a networked environment and the ability to learn and utilize new technology tools as they emerge are required.
  • Demonstrated commitment to cultivating an inclusive work environment that values the perspectives and lived experiences of a diverse workforce and membership.

 

Employment Status

Full-time Exempt: Exempt employees by definition are exempt from overtime compensation requirements of the federal Fair Labor Standards Act, and are required to work as the job demands on a no time limit basis. 

 

Salary Range

The salary range for this position is $55,000-60,000.

NASPA offers nationwide comprehensive medical, dental, and vision insurance, a 401(k) retirement plan with automatic employer contribution, flexible work schedule, and paid time-off including accrued PTO, family leave, community service leave, and holidays.

 

Office Location/Working Conditions/Physical Requirements 

Office Location

This position may be based anywhere in the contiguous 48 states.

It is the employee’s responsibility to provide reliable internet capabilities for any work location outside of the Washington, D.C. office.

Please note, the NASPA Washington, D.C. Office is in partially-open status at this time, with all staff members who wish to spend time or work in the D.C. Office required to be fully vaccinated against COVID-19. 

 

Travel 

Moderate overnight travel to represent NASPA at events, on college and university campuses, and in-person meetings is an essential function of this position. Locations vary and can include sites outside of taxi service from major airports. As a result, the position is required to have the ability to travel independently, including air travel, navigating ground transportation, and occasionally driving a rental car. 

Please note, NASPA staff members who wish to travel on behalf of the Association are required to be fully vaccinated against COVID-19.

 

Physical Requirements

The position is primarily office-based with primary work on a computer, including phone, email, and video conferencing

Responsibilities occasionally may require an adjusted work schedule, overtime, and evening/weekend hours in order to meet deadlines and support events and programs. 

This position will be required to coordinate on-site event execution, which may include moving furniture and other items, navigating event spaces, and communicating verbally with venue staff. 

 

Additional COVID-19 Information

Vaccination is not a requirement for employment. However, staff members who are unable to be vaccinated because of a medical reason or sincerely held religious belief, or those who are unable to or choose not to be vaccinated for any other reason, will not have the option to spend time or work in the D.C. Office, attend in-person Association-related meetings/events, or participate in any other Association-related travel while this policy is in effect. Job duties related to these activities will be conducted remotely where possible or reassigned as necessary.

 

Commitment to Non-Discrimination Statement 

It is NASPA’s policy to provide equal employment opportunity for all applicants and employees. NASPA does not unlawfully discriminate on the basis of race, color, national origin, religion, sex, age, gender identity, gender expression, affectional or sexual orientation, veteran status, disability, marital status, personal appearance, family responsibilities, genetic information, educational status, political affiliation, unemployment status, place of residence or business, source of income, or reproductive health decision making, or any other basis protected by state or federal laws in its hiring decisions and practices. When necessary, NASPA also makes reasonable accommodations for employees with disabilities. 

 

To Apply

Interested candidates should submit the following for consideration: 

  • Letter of Interest/Cover Letter
  • Resume
  • Three References

A complete set of materials should be submitted through this Asana form. Materials received by November 1, 2021 will receive priority consideration, but review will continue until the position is filled.

Apply for this position

Associate Director of Specialty Certification Relations

About NASPA

NASPA is the leading association for the advancement, health, and sustainability of the student affairs profession. We serve the diverse needs of our community, from vice presidents of student affairs to undergraduate student leaders considering a career in the field. Founded in 1919, NASPA includes more than 15,000 members in all 50 states, 29 countries, and 8 U.S. Territories. Guided by the principles of integrity, innovation, inclusion, and inquiry, we are dedicated to empowering our members to realize their full potential and to cultivating student success in collaboration with our institutional members, who represent every sector of higher education. NASPA centers justice, equity, diversity, and inclusion in our work; read more about our commitment here.

The position is housed organizationally within the Higher Education Consortium for Student Affairs Certification (The Consortium), which is operationally connected to NASPA for several functional areas. The Consortium supports and strengthens the student affairs profession and individual student affairs educators through offering certification credentials beginning in 2022. The Consortium is a collaboration among ACUHO-I, ACUI, AFA, ASCA, NACA, NASPA, and NIRSA dedicated to promoting and advancing the student affairs field in higher education.

About the Position

The Associate Director (AD) of Specialty Certification Relations is responsible for managing all aspects of specialty area certifications, including in campus activities, college unions, collegiate recreation and well-being, fraternity and sorority life, housing and residential life, and student conduct. The AD serves as the primary point of contact for all specialty area certifications; manages inquiries, materials, and records for specialty certification applicants and certificants; communicates directly with testing vendors; liaises with partner associations; and manages specialty area marketing and communications.

The AD collaborates with the Executive Director to ensure the continued development and management of the Consortium policies and procedures. Supporting certification governance, policy development, and advisory groups are integral to this position’s responsibilities.

Essential Responsibilities

  • Serve as the primary contact for facilitating all tasks supporting the development, implementation, operation, maintenance, and management of specialty area certifications.
  • Process and evaluate certification applications and documentation to determine eligibility in accordance with current certification standards and policies.
  • Manage workflow and tasks effectively in the certification management system, prioritizing time-sensitive tasks first and completing work within pre-established time frames.
  • Establish and maintain appropriate database records in the certification management system for applicants and certificants. Ensure data integrity, document management and control, and consistent processing and business rule application to all certification records in the certification management system.
  • Serve as the primary contact for specialty area certification with the Consortium’s testing vendor.
  • Provide proactive and ongoing communications and guidance to applicants, certificants, and/or association partners via telephone, web conference, or in writing.
  • Develop and deliver consistent specialty area certification communications, information, materials, and physical and electronic collateral. Manage specialty area certification information on webpages and marketing efforts.
  • Conduct educational and informational activities for different audiences to educate and inform on topics related to certifications, including at conferences and professional development events.
  • Provide guidance and answer inquiries about certification maintenance policies.
  • Resolve applicant and certificant issues and complaints using consistent messaging and referencing standards, policies, and procedures.
  • Support the establishment of the certification governance structure and the work of various governance and advising groups on issues that pertain to certification, including in specialty areas.
  • Provide supplemental support to general student affairs educator certification.
  • Assists with all-team projects and participates actively in staff meetings and projects.
  • Other activities, duties, and responsibilities as assigned to support the association. 

Reports to

Executive Director, Higher Education Consortium for Student Affairs Certification

Qualifications

  • Baccalaureate degree required; Master’s degree preferred.
  • Experience working within a non-profit association certification setting (understanding of ISO/IEC 17024 accreditation policies and procedures is preferred).
  • Minimum of four-to-five years professional experience including project management and/or administration of professional certification programs or products.
  • Strong writing skills and ability to communicate in an effective, collegial, and timely manner.
  • Strong customer service orientation and skills; ability to interact with applicants, certificants, stakeholders, governance bodies, and volunteers across various levels.
  • Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.
  • Understanding of the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities.
  • Experience with marketing and communications.
  • Experience with data entry and data management; experience with certification management system preferred.
  • Experience in volunteer/committee management.
  • Ability to work both autonomously and collaborate effectively across internal departments and with external stakeholders to achieve mission and goals in a collegial and timely manner.
  • Ability to effectively organize, prioritize, and manage multiple tasks to ensure timely and accurate results.
  • Ability to travel out of state and overnight as needed (anticipated 3-4 times per year).
  • Experience working in and/or professional familiarity with a higher education setting preferred.

Employment Status

Full-time Exempt: Exempt employees by definition are exempt from overtime compensation requirements of the federal Fair Labor Standards Act, and are required to work as the job demands on a no time limit basis. 

Salary Range

The salary range for this position is $72,000 to $78,000.

NASPA offers nationwide comprehensive medical, dental, and vision insurance, a 401(k) retirement plan with automatic employer contribution, flexible work schedule, and paid time-off including accrued PTO, family leave, community service leave, and holidays.

 

Office Location/Working Conditions/Physical Requirements

Office Location

  • This position may be based anywhere in the contiguous 48 states. 

It is the employee’s responsibility to provide reliable internet capabilities for any work location outside of the Washington, D.C. office.

Please note, the NASPA Washington, D.C. Office is in partially-open status at this time, with all staff members who wish to spend time or work in the D.C. Office required to be fully vaccinated against COVID-19. 

Travel 

Occasional overnight travel to represent NASPA at events, on college and university campuses, and in-person meetings is an essential function of this position. Locations vary and can include sites outside of taxi service from major airports. As a result, the position is required to have the ability to travel independently, including air travel, navigating ground transportation, and occasionally driving a rental car. 

Please note, NASPA staff members who wish to travel on behalf of the Association are required to be fully vaccinated against COVID-19.

Physical Requirements

  • This position is primarily office-based with primary work on a computer, including phone, email, and video conferencing.
  • Responsibilities occasionally may require an adjusted work schedule, overtime, and evening/weekend hours in order to meet deadlines and support events and programs.
  • This position will be required to routinely pack and unpack program materials for shipment, which will require pulling, pushing, lifting, and moving boxes weighing up to 50 pounds.
  • This position will be required to coordinate on-site event execution, which may include moving furniture and other items, navigating event spaces, and communicating verbally with venue staff. 

Additional COVID-19 Information

Vaccination is not a requirement for employment. However, staff members who are unable to be vaccinated because of a medical reason or sincerely held religious belief, or those who are unable to or choose not to be vaccinated for any other reason, will not have the option to spend time or work in the D.C. Office, attend in-person Association-related meetings/events, or participate in any other Association-related travel while this policy is in effect. Job duties related to these activities will be conducted remotely where possible or reassigned as necessary.

Commitment to Non-Discrimination Statement

It is NASPA’s policy to provide equal employment opportunity for all applicants and employees. NASPA does not unlawfully discriminate on the basis of race, color, national origin, religion, sex, age, gender identity, gender expression, affectional or sexual orientation, veteran status, disability, marital status, personal appearance, family responsibilities, genetic information, educational status, political affiliation, unemployment status, place of residence or business, source of income, or reproductive health decision making, or any other basis protected by state or federal laws in its hiring decisions and practices. When necessary, NASPA also makes reasonable accommodations for employees with disabilities.

To Apply

Interested candidates should submit the following for consideration:

  • Letter of Interest/Cover Letter
  • Resume
  • Three References

A complete set of materials should be submitted through this Asana form. Materials received by Monday, October 25, 2021 will receive priority consideration, but review will continue until the position is filled.

Apply for this position

 

Creative Campaigns Manager

About NASPA

NASPA is the leading association for the advancement, health, and sustainability of the student affairs profession. We serve the diverse needs of our community, from vice presidents of student affairs to undergraduate student leaders considering a career in the field. Founded in 1919, NASPA includes more than 15,000 members in all 50 states, 29 countries, and 8 U.S. Territories. Guided by the principles of integrity, innovation, inclusion, and inquiry, we are dedicated to empowering our members to realize their full potential and to cultivating student success in collaboration with our institutional members, who represent every sector of higher education. NASPA centers justice, equity, diversity, and inclusion in our work; read more about our commitment here.

This position lives within the Marketing and Communications team. NASPA’s Marketing and Communications team is responsible for developing, synthesizing, and executing the Association’s multi-channel, multi-voice, and multi-audience communications, with a focus on dynamically marketing and advertising NASPA products and services to consistently meet or exceed engagement and revenue goals

About the Position 

The Creative Campaign Manager is responsible for collaboratively strategizing and supporting NASPA initiatives and campaigns through creative execution. This role will serve as a key liaison with internal and external stakeholders in creative execution of assets for NASPA campaigns, events, and initiatives. As part of the Marketing and Communications team, this individual will be a subject matter expert in all things creative and marketing. 

Essential Responsibilities

Design

  • Design and execute supplemental print and design collateral for NASPA initiative, including logo updates, program books, PowerPoint templates, branded documents, onsite signage, social posts, email graphics, and other graphic design needs.

Creative Project Management

  • Serve as the architect of intake, production, and design processes. This may include the development of project timeline, liaising with external designers, designing assets, working with stakeholders on gathering content, and finalizing assets to the program execution team for production.

Asset Management

  • Manage digital assets for internal and external use leveraging platforms like Google Docs, Asana, website CMS, email, and other forms of file storage and sharing. 
  • Curate ongoing brand imagery updates, including sourcing new stock photos, and serve staff needs in branding imagery from promotional use, i.e. cropping, watermarking, etc.

Video

  • Lead production and distribution of impactful short-form video advertisement and engagement spots in partnership with various NASPA events and initiatives.

Social Support

  • Work closely with Marketing Campaigns Manager in the creation and execution of all organic and paid social media campaigns.

Campaign Support

  • In collaboration with the rest of the marketing and communications team, develop comprehensive campaigns to support all of NASPA's events and initiatives.

Student Affairs

  • Develop knowledge about the field of student affairs and larger higher ed landscape to ensure an informed perspective when crafting content and speaking as NASPA.

Other Duties

  • Assists with all-team projects and participates actively in staff meetings and projects.
  • Other activities, duties, and responsibilities as assigned to support the association. 

Reports To

Director of Marketing and Communications

Qualifications

  • Bachelor’s Degree preferred
  • 3-5 years experience in graphic design and creative project management
  • Strong knowledge and understanding of Adobe Creative Cloud applications
  • Working knowledge of other design tools such as Canva, Figma, Miro
  • Experience using project management tools like Asana
  • Excellent written and verbal communication skills
  • Exceptional interpersonal skills with the ability to build relating relationships inside and outside the organization with members, vendors/contractors, and colleagues
  • Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds.

 

Employment Status:

Full-time Exempt: Exempt employees by definition are exempt from overtime compensation requirements of the federal Fair Labor Standards Act, and are required to work as the job demands on a no time limit basis. 

 

Salary Range

The salary range for this position is $55,000-$60,000.

NASPA offers nationwide comprehensive medical, dental, and vision insurance, a 401(k) retirement plan with automatic employer contribution, flexible work schedule, and paid time-off including accrued PTO, family leave, community service leave, and holidays.

Office Location/Working Conditions/Physical Requirements 

Office Location

  • This position may be based anywhere in the contiguous 48 states. 

It is the employee’s responsibility to provide reliable internet capabilities for any work location outside of the Washington, D.C. office.

Please note, the NASPA Washington, D.C. Office is in partially-open status at this time, with all staff members who wish to spend time or work in the D.C. Office required to be fully vaccinated against COVID-19. 

Travel 

Occasional overnight travel to represent NASPA at events, on college and university campuses, and in-person meetings is an essential function of this position. Locations vary and can include sites outside of taxi service from major airports. As a result, the position is required to have the ability to travel independently, including air travel, navigating ground transportation, and occasionally driving a rental car. 

Please note, NASPA staff members who wish to travel on behalf of the Association are required to be fully vaccinated against COVID-19.

Physical Requirements

  • This position is primarily office-based with primary work on a computer, including phone, email, and video conferencing.
  • Responsibilities occasionally may require an adjusted work schedule, overtime, and evening/weekend hours in order to meet deadlines and support events and programs. 
  • This position will be required to routinely pack and unpack program materials for shipment, which will require pulling, pushing, lifting, and moving boxes weighing up to 50 pounds. 
  • This position will be required to coordinate on-site event execution, which may include moving furniture and other items, navigating event spaces, and communicating verbally with venue staff. 

Additional COVID-19 Information

Vaccination is not a requirement for employment. However, staff members who are unable to be vaccinated because of a medical reason or sincerely held religious belief, or those who are unable to or choose not to be vaccinated for any other reason, will not have the option to spend time or work in the D.C. Office, attend in-person Association-related meetings/events, or participate in any other Association-related travel while this policy is in effect. Job duties related to these activities will be conducted remotely where possible or reassigned as necessary.

Commitment to Non-Discrimination Statement 

It is NASPA’s policy to provide equal employment opportunity for all applicants and employees. NASPA does not unlawfully discriminate on the basis of race, color, national origin, religion, sex, age, gender identity, gender expression, affectional or sexual orientation, veteran status, disability, marital status, personal appearance, family responsibilities, genetic information, educational status, political affiliation, unemployment status, place of residence or business, source of income, or reproductive health decision making, or any other basis protected by state or federal laws in its hiring decisions and practices. When necessary, NASPA also makes reasonable accommodations for employees with disabilities. 

To Apply

Interested candidates should submit the following for consideration: 

  • Letter of Interest/Cover Letter
  • Resume
  • Three References
  • Portfolio/design samples


A complete set of materials should be submitted through this Asana form. Materials received by October 29 will receive priority consideration, but review will continue until the position is filled.

Apply for this position

Grants Project Coordinator

About NASPA

NASPA is the leading association for the advancement, health, and sustainability of the student affairs profession. We serve the diverse needs of our community, from vice presidents of student affairs to undergraduate student leaders considering a career in the field. Founded in 1919, NASPA includes more than 15,000 members in all 50 states, 29 countries, and 8 U.S. Territories. Guided by the principles of integrity, innovation, inclusion, and inquiry, we are dedicated to empowering our members to realize their full potential and to cultivating student success in collaboration with our institutional members, who represent every sector of higher education. NASPA centers justice, equity, diversity, and inclusion in our work; read more about our commitment here.


This position is housed organizationally in NASPA’s Professional Development team within the Health, Safety, and Well-being Initiatives and specifically the Coalition of Colorado Campus Alcohol and Drug Educators (CADE) program.

 

About the Position

This position primarily provides programmatic and administrative support to the Coalition of Colorado Campus Alcohol and Drug Educators (CADE) grant project. Working collaboratively with NASPA staff, campus professional staff, and students, the grant projects coordinator ensures that campuses receive timely customer service and administrative support for grant projects and NASPA initiatives. The person in this position reports to the director of health and well-being initiatives, with additional responsibilities assigned by the assistant vice president of health, safety and well-being initiatives.

 

Essential Responsibilities

  • Prepare monthly reimbursement invoices and required reports to grant funders.
  • Contribute to annual and ongoing training opportunities for the CADE project, including: annual coalition convening; monthly online training programs; in-person and virtual meetings of the CADE Steering Committee; and other member-identified programs.
  • Recruit 10 CADE campuses to participate in the fiscal year 2022 CADE project.
  • Lead the campus implementation of the American College Health Association’s National Collegiate Health Assessment (ACHA-NCHA) at 10 CADE campuses.
  • Coordinate reimbursement and repayment for up to 10 campuses for grant-related purchases.
  • Create and disseminate alcohol and other drug prevention materials throughout the coalition, including monthly email communication and web presence.
  • Provide professional virtual and in-person consultation and technical assistance for CADE campuses regarding alcohol and other drug prevention programs.
  • Provide site visits and in-person training for up to 10 institutions of higher education.
  • Contribute to team remote and on-site professional consultation, training, and technical assistance regarding alcohol and other drug prevention efforts for up to 24 CADE campuses.
  • Represent the CADE project at Colorado statewide meetings related to alcohol and other drug prevention.
  • Contribute to project design, grant applications, and reapplications for the CADE project.
  • Assist with various planning aspects of HSWB team events such as the NASPA Strategies Conferences and General Assembly. This may include arranging travel, coordinating venue meeting spaces, and processing travel reimbursements.
  • Assists with all-team projects and participates actively in staff meetings and projects.
  • Other activities, duties, and responsibilities as assigned to support the association.

 

Reports To

Director of Health and Well-being Initiatives
 

Qualifications

  • Bachelor’s Degree required. Degree preference in the areas of counseling, higher education, public health, social work, or a related field.
  • Colorado Certified Prevention Specialist (CCPS) certification or eligibility to obtain the CCPS within 6 months of hire.
  • Foundational knowledge of health, safety, and well-being issues is required. Preferred content expertise in the areas of collegiate alcohol prevention, cannabis legalization, tobacco education and cessation, campus violence prevention, prescription stimulant medication misuse prevention, peer education methodology, and environmental public health strategies.
  • Previous program management experience preferred. Previous professional association, higher education, or similar experience in a professional setting is preferred.
  • Demonstrated ability to understand and translate public health research and theory for various audiences.
  • Experience incorporating the perspectives of multiple communities in the consideration of impacts and outcomes of a decision-making process.
  • Strong organizational skills, with the ability to establish priorities, manage multiple demands and projects, and meet deadlines.
  • Exceptional interpersonal skills with the ability to build relationships inside and outside the organization with stakeholders, customers, and colleagues.
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook.
  • Demonstrated understanding of the concepts of institutional and structural racism and bias and their impact on underserved and underrepresented communities.

 

Employment Status

Exempt employees by definition are exempt from overtime compensation requirements of the federal Fair Labor Standards Act, and are required to work as the job demands on a no time limit basis.
 

Salary Range

The salary range for this position is $47,500-$52,500.

NASPA offers nationwide comprehensive medical, dental, and vision insurance, a 401(k) retirement plan with automatic employer contribution, flexible work schedule, and paid time-off including accrued PTO, family leave, community service leave, and holidays.

 

Office Location/Working Conditions/Physical Requirements

Office Location

This position may be based anywhere in the contiguous 48 states, but work is primarily performed in the state of Colorado and preference will be made for candidates in, or adjacent to Colorado.

It is the employee’s responsibility to provide reliable internet capabilities for any work location outside of the Washington, D.C. office.

Please note, the NASPA Washington, D.C. Office is in partially-open status at this time, with all staff members who wish to spend time or work in the D.C. Office required to be fully vaccinated against COVID-19.

Travel

Moderate overnight travel to represent NASPA at events, on college and university campuses, and in-person meetings is an essential function of this position. Locations vary and can include sites outside of taxi service from major airports. As a result, the position is required to have the ability to travel independently, including air travel, navigating ground transportation, and occasionally driving a rental car.

Please note, NASPA staff members who wish to travel on behalf of the Association are required to be fully vaccinated against COVID-19.

Physical Requirements

The position is primarily office-based with primary work on a computer, including phone, email, and video conferencing.

Responsibilities occasionally may require an adjusted work schedule, overtime, and evening/weekend hours in order to meet deadlines and support events and programs.

Additional COVID-19 Information

Vaccination is not a requirement for employment. However, staff members who are unable to be vaccinated because of a medical reason or sincerely held religious belief, or those who are unable to or choose not to be vaccinated for any other reason, will not have the option to spend time or work in the D.C. Office, attend in-person Association-related meetings/events, or participate in any other Association-related travel while this policy is in effect. Job duties related to these activities will be conducted remotely where possible or reassigned as necessary.
 

Commitment to Non-Discrimination Statement

It is NASPA’s policy to provide equal employment opportunity for all applicants and employees. NASPA does not unlawfully discriminate on the basis of race, color, national origin, religion, sex, age, gender identity, gender expression, affectional or sexual orientation, veteran status, disability, marital status, personal appearance, family responsibilities, genetic information, educational status, political affiliation, unemployment status, place of residence or business, source of income, or reproductive health decision making, or any other basis protected by state or federal laws in its hiring decisions and practices. When necessary, NASPA also makes reasonable accommodations for employees with disabilities.
 

To Apply

Interested candidates should submit the following for consideration:

  • Letter of Interest/Cover Letter
  • Resume
  • Three References

A complete set of materials should be submitted through this Asana form. Materials received by October 25, 2021 will receive priority consideration, but review will continue until the position is filled.

Apply for this position

Operations Manager and Executive Assistant to the Vice President

About NASPA

NASPA is the leading association for the advancement, health, and sustainability of the student affairs profession. We serve the diverse needs of our community, from vice presidents of student affairs to undergraduate student leaders considering a career in the field. Founded in 1919, NASPA includes more than 15,000 members in all 50 states, 29 countries, and 8 U.S. Territories. Guided by the principles of integrity, innovation, inclusion, and inquiry, we are dedicated to empowering our members to realize their full potential and to cultivating student success in collaboration with our institutional members, who represent every sector of higher education. NASPA centers justice, equity, diversity, and inclusion in our work; read more about our commitment here.

This position lives within the Operations Team, which is responsible for the NASPA’s infrastructure and business operations. NASPA’s philosophy is that operations exists to enable the mission of the organization. It is with this frame that all team members work, collaborating with colleagues across the Association to ensure NASPA’s initiatives have the greatest impact on our members and the student affairs profession.

 

About the Position

The Operations Manager and Executive Assistant to the Vice President provides support for NASPA’s day-to-day operations. The successful candidate will be a detailed-oriented team player who thrives on building and maintaining systems/processes and finding efficiencies in workflow. In collaboration with the Vice President for Operations, the individual in this role will serve as the primary office manager, responsible for the day-to-day function of the office, including all supplies, vendor relationships, and overall organization. They will also provide critical support for the Vice President for Operations on projects related to technology, human resources, and general operations, including managing the Vice President for Operations schedule and calendar. Finally, the individual in this role will be part of the larger organization customer service team.

 

Essential Responsibilities

Office Management

  • Serve as primary point of contact for office-related items for both NASPA staff and building property management, communicating office-related updates to staff as needed
  • Serve as primary point of contact for office-related vendors, including arranging service for equipment as needed
  • Order and maintain inventory for office supplies and computers/hardware
  • Create and manage documentation of office procedures and policies
  • Manage mail and package process
  • Collaborate with other office stakeholders to keep office common spaces organized and floor plan updated 
  • Serve as member of in-house meetings team, coordinating set-up of onsite meetings at the NASPA D.C. Office

Executive Support

  • Manage and maintain schedule for the Vice President for Operations – monitor, update, prioritize, and confirm appointments, utilizing good judgment and strong decision-making skills
  • Coordinate travel arrangements for the Vice President for Operations, as needed
  • Complete corporate credit card/reimbursements reports and timesheets for the Vice President for Operations

Operational Support

  • Collaborate with Vice President for Operations in the management of staff training resources/documentation via NASPA Resource Hubs
  • Support new hire and departure processes by managing Asana projects and monitoring checklists
  • Serve as operational lead for full-staff meetings, managing calendar requests and recording
  • Engage in key projects in the areas of technology, human resources, and general operations as needed

Customer Service

  • Serve as member of the larger organization customer service team as part of the main NASPA inboxes and phone lines rotation, responding to general inquiries, fulfilling select member requests, and forwarding as necessary
  • Collaborate with colleagues across the organization to maintain a consistent, documented approach to our customer service needs

Other Duties

  • Assists with all-team projects and participates actively in staff meetings and projects.
  • Other activities, duties, and responsibilities as assigned to support the association.

 

Reports To

Vice President for Operations

 

Qualifications

  • Bachelor’s Degree preferred
  • 1 to 3 years experience supporting organization operations and/or senior-level leadership
  • Excellent organizational skills and attention to detail, with the ability to establish priorities, manage multiple projects, and meet deadlines
  • Passion for developing and maintaining systems and processes that increase overall organizational efficiency
  • Demonstrated experience with using technology to increase organization and productivity, including a strong ability to learn how to use new platforms
  • Excellent written and verbal communications skills
  • Exceptional interpersonal skills with the ability to build relationships inside and outside the organization with members, vendors, building management, and colleagues
  • Ability to take initiative, use sound judgment, and resolve problems diplomatically and discreetly
  • Ability to work effectively, independently, and cooperatively with all levels of staff and constituents
  • Demonstrated commitment to cultivating an inclusive work environment that values the perspectives and lived experiences of a diverse workforce and membership

 

Employment Status

Full-time Non-Exempt: Nonexempt employees are those employees who are covered by the federal Fair Labor Standards Act, and are eligible to be paid overtime work in accordance with the provisions of applicable wage and hour laws.

 

Salary Range

The salary range for this position is $55,000-$60,000.

NASPA offers nationwide comprehensive medical, dental, and vision insurance, a 401(k) retirement plan with automatic employer contribution, flexible work schedule, and paid time-off including accrued PTO, family leave, community service leave, and holidays.

 

Office Location/Working Conditions/Physical Requirements

Office Location

This position is located in the NASPA Washington, D.C. Office with the option for regular work from a remote location several days per week.

It is the employee’s responsibility to provide reliable internet capabilities for any work location outside of the Washington, D.C. office.

Please note, the NASPA Washington, D.C. Office is in partially-open status at this time, with all staff members who wish to spend time or work in the D.C. Office required to be fully vaccinated against COVID-19.

Travel

Occasional overnight travel to represent NASPA at events, specifically NASPA’s Annual Conference, is an essential function of this position. Locations vary and can include sites outside of taxi service from major airports. As a result, the position is required to have the ability to travel independently, including air travel, navigating ground transportation, and occasionally driving a rental car.

Please note, NASPA staff members who wish to travel on behalf of the Association are required to be fully vaccinated against COVID-19.

Physical Requirements

This position is primarily office-based with primary work on a computer, including phone, email, and video conferencing.

This position will be required to routinely pack and unpack items for shipment, which will require pulling, pushing, lifting, and moving boxes weighing up to 50 pounds.

Additional COVID-19 Information

Vaccination is not a requirement for employment. However, staff members who are unable to be vaccinated because of a medical reason or sincerely held religious belief, or those who are unable to or choose not to be vaccinated for any other reason, will not have the option to spend time or work in the D.C. Office, attend in-person Association-related meetings/events, or participate in any other Association-related travel while this policy is in effect. Job duties related to these activities will be conducted remotely where possible or reassigned as necessary.

 

Commitment to Non-Discrimination Statement

It is NASPA’s policy to provide equal employment opportunity for all applicants and employees. NASPA does not unlawfully discriminate on the basis of race, color, national origin, religion, sex, age, gender identity, gender expression, affectional or sexual orientation, veteran status, disability, marital status, personal appearance, family responsibilities, genetic information, educational status, political affiliation, unemployment status, place of residence or business, source of income, or reproductive health decision making, or any other basis protected by state or federal laws in its hiring decisions and practices. When necessary, NASPA also makes reasonable accommodations for employees with disabilities.

 

To Apply

Interested candidates should submit the following for consideration:

  • Letter of Interest/Cover Letter
  • Resume
  • Three References

A complete set of materials should be submitted through this Asana form. Materials received by October 25, 2021 will receive priority consideration, but review will continue until the position is filled.

Apply for this position