Sponsorships & Scholarships

Co-Sponsorships
Scholarship Information

NASPA Region V funding Request Process for event co-sponsorship

Overview
The Region V Advisory Board welcomes proposals from Region V members for scholarships and sponsorships.  The following guidelines as approved by the Advisory Board apply for funding requests:

Priorities

The Advisory Board prioritizes the following factors when determining the available annual budget as well as individual allocations:

  • Member engagement
  • Professional development
  • Fiscal sustainability
  • Support for the current Region V strategic plan

Sponsorships

Total sponsorship funding for the fiscal year is approved by the Advisory Board during the annual budget process in June.  These funds are allocated either via reimbursement or as direct payments from Region V.  The sponsor must provide documentation for all expenses and will be financially responsible for undocumented costs.

The Advisory Board is encouraged to allocate funding based on the following objectives:

  • Engage and support current NASPA Region V members;
  • Outreach to and engage with potential NASPA Region V members;
  • Support longstanding partnerships in the Region;
  • Opportunity to fund new events and promote emerging competence development among student affairs professionals;
  • Sustainable funding practices.

To meet these objectives the following sponsorship categories have been created

Innovation funding - Funding for new events or expansion of small-scale events with a history of local success.  $2,000 has been established in the Region V annual budget for these requests. 

$1,000 maximum available per request

Requirements:

  • Must be a first-time event or a local event that is being expanded to serve a wider audience.
  • Requestor must be a NASPA member or part of a NASPA affiliated institution.
  • Requestor must work with a member of the advisory board who can speak on behalf of their proposal.

Any innovation funding not distributed by the regional conference board meeting will be made available in for General Sponsorship Grants.

General Sponsorship Grant - Funding intended to support any event in the region.  $4,500 has been established in the Region V annual budget for these requests. 

$1,500 maximum available per request

Requirements:

  • Requestor must be a NASPA member or part of a NASPA affiliated institution.
  • Requestor must work with a member of the advisory board who can speak on behalf of their proposal

General Sponsorship Loan - Funding intended to provide additional capital to events with a proven history of success. 

$2,000 has been established in the Region V annual budget for these requests and any allocated funding is encumbered from General Sponsorship Grants until returned.   

$1,000 maximum available per request

Requirements and stipulations:

  • Requestor must be a NASPA member or part of a NASPA affiliated institution.
  • Requests must demonstrate 3 years of success with the same event.
  • Requestor must work with a member of the advisory board who can speak on behalf of their proposal.
  • Funding must be returned to NASPA Region V within 60 days of the date of the event. 
  • Institutions/organizations who are unable to return funding are not eligible for NASPA Region V funding for 2 years.

Sponsorship funding cap

$3,000 is the maximum amount of annual funding any single event or program can receive in NASPA Region V funding - including all sponsorships and partnerships with Memberships coordinators and Knowledge Community representatives.   

Process to request funding

The Advisory Board will review requests for funding three times/year (Fall, Spring, and June Advisory Board meetings). Requests for funding may be reviewed at times other than this via email at the Regional Director’s discretion. Only one request will be accepted for a given initiative.

To submit a request complete this form and send to the Region V Treasurer, Kelli Grantham [email protected].  The Treasurer will work with you to find the appropriate member of the Region V board to work with if you are not able to present your request in person at one of the Region V board meetings.   Your final proposal must be submitted prior to the meeting at which it is presented, no later than November 7, 2018 by noon for Fall 20198. 

As you prepare your request please consider the following:

  • A brief description of the proposed initiative including: (1) purpose/identified need; (2) audience; (3) scope; and (4) expected outcomes.
  • How will information from the event be shared more broadly with the membership?
  • A full budget for the initiative including all sources of potential funding.
  • Fee for participants or rationale if no fee is being charged.
  • Amount requested from Region V, from what category/categories of sponsorship, and specifically how it will be used?
  • Will this be an annual program, and do you expect to request funding from Region V annually?
  • How will Region V will be acknowledged/promoted?
  • Who is you primary contact person’s name, email and phone?

Previous funding from NASPA Region V

Region V sponsors professional development and networking events which benefit NASPA members and higher education professional in Region V.  In FY 2018 the allocations amounts were as follows

  • INSAC Conference - $1500
  • Community College Symposium - $1000
  • Small Colleges/University Symposium - $1500
  • Women in Higher Education social - $300

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NASPA REGION V scholarship information

Region V sponsors two types of scholarships. Apply online.

Western Region Conference 2018:

  • $340 scholarships (up to 15 total)
  • Applications are due August 21

Annual Conference:

  • $500 scholarships (up to 6 total)
  • Applications are due December 1 

After the deadline, the Scholarship Chair pulls all the information and distributes it to the committee without any identifying information. The committee then scores the information and returns it to the Chair for data compilation. The Chair will email all the applicants regarding their status approximately two weeks after the scholarship deadline.

Scholarship winners need to submit their conference payment receipt to the Scholarship Chair for reimbursement. Once receipts are collected from all winners, the Chair and the Treasurer work together to reimburse winners prior to the conference.

The scholarship committee aims for a diverse group of winners across states and professional career level. Questions and inquires can be directed to Lincoln Johnson at [email protected].

NASPA REGION V SCHOLARSHIP APPLICATION

Western Regional Conference Application Deadline: August 21, 2018 by 10:00pm PST
Applicants will be notified about two-three weeks after the deadline. The committee will award up to 15 scholarships in the amount of $340.

National Conference Application Deadline: December 1, 2018 at 11:59pm PST
Applicants will be notified about two weeks after the deadline. The committee will award up to 6 scholarships in the amuont of $500.00. 

Questions and inquires can be directed to Lincoln Johnson at [email protected].

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